There are a gazillion tools and software out there, so I have compiled the list of those that I have personally used and would recommend or the tools that many Chiefs of Staff have recommended to me.
Ping me if I have missed anything as I try to keep this list updated!
Ways of working and running the company:
Matt Mochary Curriculum is a fantastic resource for any CEO / Chief of Staff looking to operationalize running a startup (or rather, a scale-up) and take things to the next level. I used to live & breathe these best practices during my Google days and since then, use a lot of Matt’s approach when I coach CEOs or Chiefs of Staff.
The Great CEO Within is Matt Mochary’s book version of all the wisdom he shares above. I often recommend the book to founders/CEOs who want to give it a go DIY-style without any support from a coach like myself. :)
Coda.io is a collection of team rituals, approaches, and tools you can adapt to your organization. Lots of practical ‘how to’ and templates for everything from goal-setting through productivity and communication all the way to people management.
Manager’s Handbook is a great fast track for any new manager, but also, a useful refresher for experienced managers. There are best practices that don’t need anyone reinventing the wheel and that are the foundation for running high-performing teams.
Zokri is an OKR management platform with a focus on having the right conversations with the right people at the right time (which is the main goal in my opinion, OKRs is just a framework for that). Reminders and prompts make coordination easier.
Superhuman is an email productivity tool for those who hate email and zero inbox is not even a remote hope. Mind you, with the exception of one feature, Gmail can do the same thing (for free) once you set everything up, but you might not want to bother with that.
Todoist is a ToDo management tool for both work and life, with highly customizable labels, filters and templates that you can use to always see what is most important / urgent. This is advanced task management for those who love systems.
Calendly is for scheduling without the dreadful back and forth emails. The tool integrates with calendars on both Google and Outlook and it also shows when you are available if you happen to schedule through someone else’s calendly.
CollaborationSuperpowers is the one-stop-shop for all tools that one can possibly need for collaboration, productivity, teams, and all the random things that can come up such as ice-breakers for virtual meetings. Warning: you might get overwhelmed with all the options.
Loom is great for remote teams across many time-zones. You can record video calls easily and instantly share them, e.g. you need to walk someone through a proposal, a project plan, an onboarding material, or create a step-by-step guide.
Notion is way more than a note-taking app though you can use it for that too - it’s like you take the Ferrari to go to the grocery shop, but hey. :) You can basically run your start-up or team on Notion and create a solid company wiki too. Lots of templates help you with project and task management, ToDos, notes, comms, etc.
BambooHR is an HR software that collects and organizes all the information gathered throughout the employee life cycle and helps you automate paperwork and data management. Great for creating visibility into individual OKRs.
Creative Market is a go-to marketplace for slideware templates (whether you use ppt or Google docs), that can save you a lot of time and stress prepping important presentations. Lots of templates for slides and graphics including charts, all easily customizable.
99designs is a great marketplace for designing logos, templates, and even full brand toolkits, without the price tag of a creative or brand agency. You can launch a ‘competition’ and see all ideas coming in, then select who you want to work with.